CAMPUS ALERT: COVID-19 Information and Resources for the ACOM Community
Coronavirus (COVID-19) Update

The Alabama College of Osteopathic Medicine (ACOM) is closely monitoring the worldwide situation regarding the Coronavirus (COVID-19) pandemic and continues to follow the guidance of the U.S. Centers for Disease Control and Prevention (CDC), the Alabama Department of Public Health and related agencies. ACOM understands that this is an emerging and rapidly evolving situation, and the College will plan accordingly as the situation evolves. At this time, ACOM has had no reported cases of the COVID-19 virus, and the College has not been notified of any member of the campus community with the virus.

IMPORTANT UPDATES

Over the past several weeks, ACOM leadership, has been monitoring the ongoing Coronavirus (COVID-19) outbreak. Based upon the current information received, ACOM has implemented several actions in response to this dynamic situation to help ensure the health and safety of our students, faculty, staff and campus community.

These include, but are not limited to:

  • Providing information on public health best practices and prevention, including signage and handouts
  • Enhancing campus cleaning and hygiene protocols
  • Minimizing outside campus visitors and initiating screening protocols
  • Requiring all students, faculty and staff who have flu-like symptoms and/or are running a fever greater than 100.4 degrees to stay home until they have been fever-free without medication for at least 24 hours
  • Canceling all ACOM-sponsored international travel and school-sponsored domestic travel (i.e. conferences)
  • Implementing online curriculum delivery for OMS-I and OMS-II students from March 16 until at least April 17, 2020
  • Canceling, rescheduling or moving ACOM-sponsored events to a virtual format
  • Discouraging attendance at off-campus events
  • Providing ongoing email communications and updates to students, faculty and staff

To the ACOM Community,

Thank you all for your commitment and forbearance as we respond to challenges centered around COVID-19. The ACOM Administrative Team has been monitoring the situation closely.  As you know, on Friday President Trump declared a national emergency. Shortly after this on Friday, Governor Kay Ivey declared a state of emergency in Alabama and closed public schools for two-and-a-half weeks.

We at ACOM had been planning to transition to online course delivery soon, and with these national and state emergency declarations, we made the decision to begin online instruction effective for OMS1 and OMS2 students on Monday, March 16. Dr. MaryAnn May, our Director of Campus Safety and Security, sent an email informing our students, staff, and faculty on Friday evening.

We realize that while you all have been attentive, this transition is sudden and there will be burdens and adjustments associated with the move to online learning. We also realize that many of you are dealing with concerns for family, the sudden need to care for children who are out of school, and the overarching stresses that accompany the progression of this virus.

We will work continuously to adjust our response as new information comes in regarding COVID-19. We will work to keep you informed in real time of plans and strategies that you need to know. For now, please take steps to ensure that you have reliable access to an internet connection, and check your email frequently for updates.

Our primary concern is for the health and safety of our students, faculty, and staff; and this preeminent goal will guide all of our decisions. Secondarily, we want to continue to provide our students with a quality medical education, preparing them to be tomorrow’s leaders in meeting challenges like the ones we face today.

Our ACOM community is pulling together, and I am proud to work with all of you. As always, please reach out to me or to your regular contacts at ACOM with any questions, concerns, or suggestions.

Thank you,
James C. Jones, DO, FACEP
Interim Dean

Until at least April 17, ACOM will provide online classes in place of in-person instruction for all OMS-I and OMS-II students. All course work will be delivered virtually at the regularly scheduled class times and will be recorded. Written exams will be delivered remotely, as scheduled. Practical exams will be rescheduled. ACOM asks students to ensure they have their laptops and iPads available, and to make sure they diligently check SEAMed and their email for updates. The College will reevaluate its decision and adjust procedures accordingly as COVID-19 conditions, and local, state, and federal guidelines change.

Effective March 17, all ACOM OMS-III and OMS-IV students are to refrain from participating in any patient care activities until further notice. ACOM understands that third- and fourth-year medical students are valuable members of the healthcare team and are capable of providing meaningful care. However, with the dynamic, uncertain nature of the COVID-19 pandemic and the strain on resources of our hospital partners, the College is implementing an immediate transition of our clinical training to an online learning format until further notice. Students should to refer to the email sent on March 16, 2020, for next steps.

ACOM leadership put significant thought into this decision to transition to online learning and wants you to know how much we appreciate your hard work, dedication, and your willingness to learn from your experiences. The College is proud of how our students have responded during the rapid evolution of the COVID-19 pandemic. Many positive comments about your contributions as part of the healthcare team have been received. Please know that you have made a difference.

ACOM is following the guidance of the Commission on Osteopathic College Accreditation (COCA) to meet the educational standards and requirements as we respond to the COVID-19 pandemic. The College appreciates your patience and understanding as we work through these challenging times.

Until at least April 17, OMS-I and OMS-II courses will be delivered via online classes in place of in-person instruction. The campus will remain open, and faculty and staff will continue normal operations at this time; however, if public health conditions worsen and/or ACOM implements stronger social distancing measures, some employees may be asked, given the option, or required to work remotely. ACOM has launched a new internal webpage to provide faculty with best practices, tools and support for teaching classes online. Faculty and staff can access this resource here.

Out of an abundance of caution for our students, faculty, staff and campus community, visitation to the ACOM campus is limited at this time. All visitors must check in at the security desk in the main lobby and will be screened for symptoms of acute respiratory illness upon entering the ACOM facility. Visitors with acute respiratory symptoms may be asked to leave the facility.

Out of an abundance of caution and in the best interest of students, faculty, staff, the campus community and guests, ACOM is canceling, rescheduling or moving ACOM-sponsored events to a virtual format until further notice. The College recognizes and understands that many of these decisions will come as a disappointment to the individuals planning to attend these events and we sincerely apologize for the inconvenience. Emails will be sent to communicate specific changes about each event.

Please be advised that event circumstances may change in response to the rapidly evolving nature of the spread of coronavirus (COVID-19) and may require postponement, cancellation, or virtualization in the future. As the close of the academic year and the date for commencement draws near, ACOM will evaluate the status of that event and provide specific information should plans be altered.

Event Updates:

  • Match Day Celebration – March 20, 2020 – Changed to virtual celebration
  • Southeast Regional GME Retreat – Postponed to July 10, 2020
  • ACOM Residency & Hospital Expo – April 17, 2020 – Changed to virtual expo/fair
  • Graduation Week – Tentative (May 28-May 30, 2020) – More details to follow

ACOM-SPONSORED TRAVEL

All ACOM-sponsored international travel is canceled until further notice. This includes travel to conferences and international rotations. OMS-III and OMS-IV students with scheduled international clerkship events will need to make alternate plans or reschedule to obtain credit for an international rotation.

All non-essential, ACOM-sponsored domestic travel has been canceled. This includes travel to conferences and admissions recruitment events.

PERSONAL TRAVEL

While ACOM-sponsored domestic and international travel is canceled until further notice, the College understands that students may want to conduct personal travel to see family or to fulfill personal obligations. 

Travel can increase the risks of COVID-19 exposure to you and the community. ACOM urges everyone to be mindful of COVID-19 during this time. The College strongly discourages any personal trips to areas currently experiencing active community transmission of the virus. Students taking personal trips to an impacted area (including layovers through an impacted area) must be prepared to comply with self-isolation requirements upon their return to Dothan.

Government restrictions and public health measures are changing fast, and you will be subject to any regulations and advisories from the US Government and other relevant agencies during your travel. If students choose to travel during the time the ACOM campus is closed to students, please consider the following posted by the Centers for Disease Control and Prevention (CDC):

Things to consider before travel:

Do you have a plan for taking time off from work or school, in case you get exposed to, or are sick with, COVID-19?
If you have close contact with someone with COVID-19 during travel, you may be asked to stay home to self-monitor and avoid contact with others for up to 14 days after travel. If you become sick with COVID-19, you may be unable to go to work or school until you’re considered noninfectious. You will be asked to avoid contact with others (including being in public places) during this period of infectiousness. 

For more CDC information regarding travel, visit https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-in-the-us.html.

Resources

Event Updates

  • Match Day Celebration – March 20, 2020 – Changed to virtual celebration
  • Southeast Regional GME Retreat – Postponed to July 10, 2020
  • ACOM Residency & Hospital Expo – April 17, 2020 – Changed to virtual expo/fair
  • Graduation Week – Tentative (May 28-May 30, 2020) – More details to follow

Alumni Life Events

  • (Who, what, where, when)
  • This field is for validation purposes and should be left unchanged.

Below is a list of required financial forms for ACOM’s SGA-sanctioned clubs, interest groups and organizations.

Pre-Approval Form

Travel Fund Application

Organization Checking Accounts Policy

Organization Budget Template

Media requests or questions? Contact an ACOM media representative.

ACOM’s Office of the Registrar provides forms related to student information that may be useful to current and prospective students. If you have a question about a form or do not see the form you need, please contact the Registrar at (334) 699-2266 or at registrar@acom.edu.

Replacement Diploma Form
Change of Name and Contact Information Request
Release for Letter of Recommendation
Request for Release of Information
Absence Notification and Approval Form
Club Officer Certification Form

Below is a list of other forms for ACOM’s SGA-sanctioned clubs, interest groups and organizations.

Student Service Activity or Event Form

Apparel and Item Approval Form

Official Organization Information Form

ACOM Media Release Form

Guest Speaker Form

Accounts

Password Change/Reset
Email and OneDrive


Teaching and Learning

Event Request Form

Office of Information Systems Policies

Access Controls Security Policy
ACOM User ID Policy
Data Classification and Security Policy
Bring Your Own Device (BYOD) Policy
Electronic Mail Policy
Information Security Plan
Information Technology Usage Policy
Internet and WWW Page Policy
IT Security Incident Reporting and Response Policy
Backup and Retention Policy
Media Sanitization and Disposal Policy
Operations and Management Security Policy
Physical and Environmental Security Policy
Security for Information, Computing, and Network Preferences
System Development and Maintenance Security Policy
Wireless Local Area Network Policy
Official Electronic Correspondence with Faculty, Staff, and Students
Peer-to-Peer (P2P) File Sharing Policy
ACOM Printing Policy
ACOM Security Camera Policy

Submit a Problem or Question

The OIS Service Desk is available to help you with technology-related questions or problems. You can call, email, or just drop by.

Contact Information

support@acomedu.org

Chat Online

Password Change/Reset

(334) 699-2266 ext. 4141

Hours of Operation

Monday 8:00am – 4:30pm
Tuesday 8:00am – 4:30pm
Wednesday 8:00am – 4:30pm
Thursday 8:00am – 4:30pm
Friday 8:00am – 4:30pm
Saturday Closed
Sunday Closed

Our Goal

The goal of the OIS Service Desk is to provide ACOM faculty, staff, and students with an effective primary point of contact for ACOM recommended software and computing resources. The OIS Service Desk will resolve the issue or distribute the call to the appropriate staff, technology group, or appropriate resource in order to best meet the needs of the client.
myACOM MyACOM: for students, faculty and staff to collaborate.
SeaMed SEAMed: Learning management site. View course material.
PaperCut PaperCut: Virtual printing management site add money to account and web print.
Email Email: Web access to your email and OneDrive.
DNA Citrix Desktop DNA Citrix Desktop: Access all network resources from any device.
iTunes U iTunes University: Public website.
SimulationIQ Simulation IQ: Clinical simulation portal.
SeaMed ACOM Self Service: Student portal used to pay fees and tuition.

 

Self Help Links

Password Reset
Office 365 & Email
myACOM Sharepoint site
Power Campus Self-Service
PaperCut Printing

Forms & Templates


Posters


Summer Research Opportunities

Policies

Principal Investigator (or Co-PI) and Project Director (or Co-PD)
Human Subjects Policy
Biosafety Policy
Limited Submission Policy
Lobbying Activity
Ethical Policies for Conducting Research


Forms & Applications

Faculty/Student Routing and Grant Acquisition Form
IBC Incident Report Form
IBC Modification Form
IBC Application


Templates

Budget Proposal Template
Clinical Vignette Informed Consent Template
Project Biosafety Manual Template

Guides

Research Proposal/Research Protocol Guide
IRB for Human Subjects Use Submission Procedure
Decision Tree for IRB Submission
De-Identification Guide
Significant Sample Size Guide
Biosafety Manual


Applications & Checklists

Exempt Application Checklist
Expedited Application Checklist
Full Review Application


Key Personnel

Nicole Mitchell, MA, MLIS
Chair of ACOM Institutional Review Board
Associate Professor of Library and Information Sciences

Katelyn Flynn
Faculty Research Compliance & Grants/Projects Manager

Research Committee

The goal of ACOM’s Research Committee is to establish a premier research institute and maintain a comprehensive research program founded in bench, clinical, medical education, and translational research including community outreach programs that engage osteopathic students in research interests and opportunities.


Members

Christina Kennedy, PhD
Chair of ACOM Research Committee
Associate Professor of Physiology

James D. Foster, PhD
Associate Dean of Anatomical Sciences, Molecular Medicine, Research & Graduate Studies

Audrey Vasauskas, PhD
Associate Professor of Physiology

Kim Schoeffel, DO
Professor of Pediatrics

Ronda Carter, MD
Assistant Professor of Family Medicine

Krissy Travers
Coordinator of Willed Body Program and Anatomy & Research Labs

Katelyn Flynn
Faculty Research Compliance & Grants/Projects Manager

Resources

Grant Basics Presentation
Budget FAQs


Templates

Sample Timeline
Budget Proposal Template

Training

CITI Program
CITI Registration Instructions


Conflict of Interest

Conflict of Interest Policy
What are conflicts?

Register for an Admissions Tour!

Register for a Prospective Student Open House!

Other Forms and Acknowledgments

Procedure

Time Sheet (Single Student)

Time Sheet (Group)

SME Acknowledgment