Registrar Policies & Procedures

Registration

Upon completion of all of the matriculation requirements, a prospective student will be deemed ready for registration. No earlier than two weeks before the beginning of each term, the student will be registered by the Registrar according to the student’s academic plan. Students who do not wish to be registered for courses at ACOM during a particular term must submit a written request to the Associate Dean of Student Services prior to the first day of the term. Students who are unaccounted for by the census date without prior authorization will be dropped from previously registered courses.

Name Changes

Name changes should be directed to the Office of the Registrar and will only be recorded when there is sufficient evidence supporting the name change. Students must fill out a Change of Name and Contact Information Request Form and provide one of the following documents showing the change of name:

  1. Marriage license,
  2. Court order,
  3. Passport,
  4. Social security card, or
  5. Driver’s license

Changing Contact Information

Each student is responsible for maintaining accurate and up-to-date contact information in their ACOM academic record. A student may update their current and permanent addresses and other contact information by submitting to the Registrar’s Office a Change of Name and Contact Information Request Form. Students may also update their address via self-service or by submitting a written request via email to the Registrar’s Office at registrar@acom.edu using their ACOM issued email account ONLY.

Transcript Requests

Students may view their unofficial transcript on line. Additionally, requests for official transcripts may be placed via self-service through our secure ACOM Portal. Former students may place a request by filling out a Release of Information Request Form and submitting it to the Registrar’s Office. Forms may be mailed, emailed or faxed to the Registrar’s Office, as long as all required sections are completed. Students may elect to pick up requested transcripts. Additional documents may also be included at the student’s request.

Enrollment Verification

Prospective and current students seeking verification of enrollment letters for financial aid reasons may submit a written request to the Office of Financial Aid. Prospective and current students seeking a verification of enrollment letter for reasons other than Financial Aid may submit a Release of Information Request Form to the Registrar’s Office.

Requests for Letters of Recommendation

Students may request that letters of recommendation be written on their behalf from Faculty and Staff members. Requests must be made in writing and submitted to the Faculty or Staff member in question. All sections of the Release for Letter of Recommendation must be completed and the information to be included in the letter must be clearly stated/specified.

Withdrawal Procedures

A student who is considering withdrawing from ACOM should first contact the Associate Dean of Student Services to discuss their situation and determine whether alternatives to withdrawal are available.

Prior to withdrawing from the College, the student should schedule and attend exit interviews with Registrar, Bursar, and Financial Aid Office representatives. A student who withdraws from ACOM is solely responsible for determining the impact, if any, of withdrawal upon their academic record, charges, and financial aid.

A student who elects to withdraw must submit to the Associate Dean of Student Services or designee a letter of resignation along with any additional documentation that is requested.

Important Information

  1. The official withdrawal date is determined by the Registrar’s Office. A student’s withdrawal date is the student’s last date of attendance at a documented academically related activity.
  2. A student who withdraws prior to the completion of one or more courses will receive a grade of “W” or “Withdrawal” for each course in which they are enrolled at the time of withdrawal.
  3. A student Direct Loan borrower who is graduating, leaving school, or dropping below half-time enrollment is required to complete exit counseling. Please visit https://studentloans.gov to complete the U.S. Dept. of Education’s online Exit Counseling, and contact the Office of Financial Aid for more information.
  4. If a student withdraws, the student and/or the College may be required to return a portion of any federal financial aid received. If ACOM is required to return unearned aid to any federal Title IV program, the student will be responsible for payment of any balance that becomes due to the College.
  5. A student who owes a balance to ACOM may have a hold placed on their account by the Bursar, and the College may withhold all records pertaining to the medical student’s attendance.
  6. Refunds of tuition are made in accordance with the Tuition Refund Policy. Please contact the Bursar’s Office for more information.

Alumni Life Events

  • (Who, what, where, when)
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Below is a list of required financial forms for ACOM’s SGA-sanctioned clubs, interest groups and organizations.

Pre-Approval Form

Travel Fund Application

Organization Checking Accounts Policy

Organization Budget Template

Media requests or questions? Contact an ACOM media representative.

ACOM’s Office of the Registrar provides forms related to student information that may be useful to current and prospective students. If you have a question about a form or do not see the form you need, please contact the Registrar at (334) 699-2266 or at register@acom.edu.

Replacement Diploma Form
Change of Name and Contact Information Request
Release for Letter of Recommendation
Request for Release of Information
Absence Notification and Approval Form
Club Officer Certification Form

Below is a list of other forms for ACOM’s SGA-sanctioned clubs, interest groups and organizations.

Student Service Activity or Event Form

Apparel and Item Approval Form

Club Information Form

ACOM Media Release Form

Guest Speaker Form

Accounts

Password Change/Reset
Email and OneDrive


Teaching and Learning

Event Request Form

Office of Information Systems Policies

Access Controls Security Policy
ACOM User ID Policy
Data Classification and Security Policy
Bring Your Own Device (BYOD) Policy
Electronic Mail Policy
Information Security Plan
Information Technology Usage Policy
Internet and WWW Page Policy
IT Security Incident Reporting and Response Policy
Backup and Retention Policy
Media Sanitization and Disposal Policy
Operations and Management Security Policy
Physical and Environmental Security Policy
Security for Information, Computing, and Network Preferences
System Development and Maintenance Security Policy
Wireless Local Area Network Policy
Official Electronic Correspondence with Faculty, Staff, and Students
Peer-to-Peer (P2P) File Sharing Policy
ACOM Printing Policy
ACOM Security Camera Policy

Submit a Problem or Question

The OIS Service Desk is available to help you with technology-related questions or problems. You can call, email, or just drop by.

Contact Information

support@acomedu.org

Chat Online

Password Change/Reset

(334) 699-2266 ext. 4141

Hours of Operation

Monday 8:00am – 4:30pm
Tuesday 8:00am – 4:30pm
Wednesday 8:00am – 4:30pm
Thursday 8:00am – 4:30pm
Friday 8:00am – 4:30pm
Saturday Closed
Sunday Closed

Our Goal

The goal of the OIS Service Desk is to provide ACOM faculty, staff, and students with an effective primary point of contact for ACOM recommended software and computing resources. The OIS Service Desk will resolve the issue or distribute the call to the appropriate staff, technology group, or appropriate resource in order to best meet the needs of the client.
myACOM MyACOM: for students, faculty and staff to collaborate.
SeaMed SEAMed: Learning management site. View course material.
PaperCut PaperCut: Virtual printing management site add money to account and web print.
Email Email: Web access to your email and OneDrive.
DNA Citrix Desktop DNA Citrix Desktop: Access all network resources from any device.
iTunes U iTunes University: Public website.
SimulationIQ Simulation IQ: Clinical simulation portal.
SeaMed ACOM Self Service: Student portal used to pay fees and tuition.

 

Self Help Links

Password Reset
Office 365 & Email
myACOM Sharepoint site
Power Campus Self-Service
PaperCut Printing

Forms & Templates


Posters


Summer Research Opportunities

Policies

Principal Investigator (or Co-PI) and Project Director (or Co-PD)
Human Subjects Policy
Biosafety Policy
Limited Submission Policy
Lobbying Activity
Ethical Policies for Conducting Research


Forms & Applications

Faculty/Student Routing and Grant Acquisition Form
IBC Incident Report Form
IBC Modification Form
IBC Application


Templates

Budget Proposal Template
Clinical Vignette Informed Consent Template
Project Biosafety Manual Template

Guides

Research Proposal/Research Protocol Guide
IRB for Human Subjects Use Submission Procedure
Decision Tree for IRB Submission
De-Identification Guide
Significant Sample Size Guide
Biosafety Manual


Applications & Checklists

Exempt Application Checklist
Expedited Application Checklist
Full Review Application


Key Personnel

Nicole Mitchell, MA, MLIS
Chair of ACOM Institutional Review Board
Associate Professor of Library and Information Sciences

Katelyn Flynn
Faculty Research Compliance & Grants/Projects Manager

Research Committee

The goal of ACOM’s Research Committee is to establish a premier research institute and maintain a comprehensive research program founded in bench, clinical, medical education, and translational research including community outreach programs that engage osteopathic students in research interests and opportunities.


Members

Christina Kennedy, PhD
Chair of ACOM Research Committee
Assistant Professor of Physiology

James D. Foster, PhD
Associate Dean of Anatomical Sciences, Molecular Medicine, Research & Graduate Studies

Audrey Vasauskas, PhD
Assistant Professor of Physiology

Kim Schoeffel, DO
Professor of Pediatrics

Ronda Carter, MD
Assistant Professor of Family Medicine

Krissy Wood
Coordinator of Willed Body Program and Research Lab

Katelyn Flynn
Faculty Research Compliance & Grants/Program Manager

Resources

Grant Basics Presentation
Budget FAQs


Templates

Sample Timeline
Budget Proposal Template

Training

CITI Program
CITI Registration Instructions


Conflict of Interest

Conflict of Interest Policy
What are conflicts?

Register for an Admissions Tour!

Register for a Prospective Student Open House!

Other Forms and Acknowledgments

Procedure

Time Sheet (Single Student)

Time Sheet (Group)

SME Acknowledgment